Office Manager & Executive Assistant to CEO

Hudson partnership with the Youth Coalition of the ACT Office Manager / Executive Assistant Youth Coalition of the ACT 📍 OConnor, ACT | 🕒 0.5-0.7 FTE | 💼 Permanent Position

Flexible hours | School hours compatible | Free on-site parking From popping out to get milk to taking Ministerial meeting minutes - this role does it all. Hudson is proud to partner with the Youth Coalition of the ACT to recruit a proactive, organised and people-focused Office Manager / Executive Assistant. This role is ideal for someone who thrives on multitasking, takes initiative, and can switch gears from administrative tasks to high-level executive support with ease.

The Youth Coalition is the peak body and leading policy advocate for youth affairs in the ACT. Theyre a small, dynamic not-for-profit with a collaborative and impact-driven culture.

About the Role This is a hybrid role thats part heartbeat of the office, part strategic support to the CEO. Youll manage everything from front desk operations to CEO calendar coordination, from booking a training room to prepping board papers. No two days are the same — and thats what makes this role so rewarding.

What Youll Be Doing

• Manage day-to-day office operations — reception, supplies, emails, room bookings
• Coordinate venue hire, meetings, catering, and staff logistics
• Maintain filing systems and assist with basic finance/admin tasks
• Provide executive support to the CEO — calendar, email, priorities, and projects
• Draft correspondence, take meeting minutes, prepare board documents
• Liaise with diverse stakeholders — from youth workers to MLAs

• A strong sense of initiative and excellent attention to detail
• A people-first mindset and the emotional intelligence to engage with a wide range of stakeholders
• Strong written communication and time management skills
•  Experience with Microsoft SharePoint and Outlook desirable, but not a deal-breaker
• Nice to have: Experience in not-for-profit, community, or health sectors; previous EA or secretariat experience; taking board/committee minutes

Working Days

• Flexible arrangement
• School hours are welcome
• Additional hours available as projects scale

Submissions made outside this process will be forwarded to Hudson for handling.

Apply Now This is your chance to support meaningful work and make a real difference — one calendar, one coffee order, and one committee meeting at a time.

For more on the Youth Coalition, visit: 🔗 www.youthcoalition.net

For all contract and temporary roles, please note the pay rate is inclusive of mandatory 25% casual loading